Onboard new hires without chasing paperwork.
Every new hire needs the same stack of documents before day one — IDs, signed policies, withholding forms, direct deposit details. docfury sends one secure link per hire and keeps HR out of the follow-up business.
Onboarding paperwork eats HR's week.
The documents rarely change. The chase to collect them shouldn't take this much manual effort.
Chasing new hires individually
Every new hire needs ID verification, signed policy acknowledgments, tax withholding forms, and direct deposit details, and HR ends up emailing each one separately to find out what is still outstanding.
Paperwork arrives in every format imaginable
Some documents come back as phone photos, others as scanned PDFs, others as a reply-all email thread — and someone has to open each one to figure out what it actually is.
No single view across a hiring wave
When ten new hires start in the same week, tracking who has completed onboarding and who is still missing a form turns into a spreadsheet that is out of date within hours.
Sensitive personal data needs careful handling
IDs and bank account details are exactly the kind of information you don't want floating around in an inbox or a shared drive with no access controls.
From offer letter to fully onboarded, without the manual chase.
Build the checklist once, then reuse it for every new hire.
Build an onboarding checklist once
Set up your standard new-hire checklist — ID verification, signed policies, tax withholding forms, direct deposit details — a single time, then reuse it for every hire that follows.
Send a secure link before day one
Each new hire gets their own private upload link, with no account or password required, so they can submit documents from a phone or laptop before their start date.
Let AI match uploads and track completion
docfury matches each uploaded ID or form to the right checklist item automatically, and HR sees a dashboard showing exactly which new hires are onboarding-complete and which still have gaps.
Everything HR needs to onboard without the spreadsheet.
Purpose-built for the repeatable, sensitive nature of new-hire paperwork.
Reusable onboarding templates
Save your new-hire checklist once and launch it for every incoming employee instead of rebuilding the list from memory each time.
Automatic classification of onboarding forms
Uploaded IDs, withholding forms, and direct deposit slips are matched to the correct checklist item automatically, cutting down manual review.
One dashboard across every new hire
See onboarding completeness for every active new hire at a glance instead of piecing it together from individual email threads.
Encrypted handling of personal information
IDs and bank details are stored in access-controlled, encrypted storage rather than sitting as attachments in a shared inbox.
HR onboarding document collection FAQ
Do new hires need to create an account to submit documents?
No. Each new hire receives a private, secure upload link and can submit their documents directly — no account, password, or app download required.
Can we reuse the same onboarding checklist for every new hire?
Yes. Build your standard onboarding checklist once — ID, signed policies, withholding forms, direct deposit details — and send it to every new hire going forward without rebuilding it.
How does docfury handle sensitive information like IDs and bank details?
Uploaded documents are encrypted in transit and at rest and stored in access-controlled storage, rather than living as unprotected attachments in an inbox.
How do we track onboarding progress across several new hires at once?
The dashboard shows every active new hire and exactly which onboarding documents are still pending, uploaded, or need attention, so HR is not tracking status by memory or spreadsheet.
What happens if a new hire misses a document before their start date?
docfury sends automatic reminder emails for anything still outstanding on a schedule you control, so HR does not need to personally follow up on every missing form.
Have more questions? See the full FAQ page, or start free.
Stop onboarding new hires one email at a time.
Build your onboarding checklist and send your first secure link in minutes. No credit card required to start on the Free plan.